Conference Planning

Conference Consultation & Planning

Once we have established your aims and key message, the next step in the corporate conference planning process is for us to draft an initial proposal outlining how we think Fresh Tracks can best deliver your objectives within your budget. This will include a range of options for content and delivery as well as ideas for themes and a list of possible venues.

Our conference planning services include working with you to refine and amend the programme as necessary until it is exactly right. If, for example, there are presentations or keynote speeches to be included, we will ensure that the rest of the day's programme is designed to complement these sessions. By utilising our conference event planning expertise your business will be planning for success.

Content can include a range of tailored and themed activities such as:
Icebreakers - fun & informal activities to get people talking and finding out more about each other
Team tasks - mental, physical or creative tasks that focus on different aspects of teamwork
Company film - in the weeks before the event, Fresh Tracks films staff across the organisation, capturing a wide range of job roles, responsibilities and personalities. The result is a fun and hugely informative film to be shown on the day of the conference.
Themed challenges - activities designed to reinforce key themes or messages as teams work together to achieve a common goal
Motivational speaker - often one of the highlights of the day, a great speaker can electrify an audience
Prize or awards ceremony - either a fun, informal "thank you" or a full scale awards ceremony
Theming - either in corporate colours or to represent a particular mood or message.
Gifts & goodie bags - a final thank you to participants on the day.

You will then have the option of working with Fresh Tracks on one or two sessions for your conference, or for us to provide a fully managed programme.

Conference Planning Facts & Figures

Programme Development fees: In most cases, there is no charge for the initial research and for putting together a proposal. For management of the entire programme, including booking and liaising with the venue, fees are based on a per day cost of around £250 + VAT.
Activity fees: Costs for various team building sessions within the conference range from £25 to over £150 + VAT per head depending on your chosen activities and number of participants. Please contact us for more details.

Useful links to check out:
Staff Conference Event Management
Conference Planning
Conference Venue Finding Service
On the Day Conference Management
Conference Fillers