Ten reasons why meetings fail

Meetings can take up a large portion of anyone’s working day and for many of us, demands on time in the office are already high. So in an ideal world every meeting should count, with specific objectives and results making the time invested worthwhile. 

All too often though, meetings – even during and afterwards – are perceived as a waste of time by those invited. This can usually be attributed to a lack of understanding about what the meeting was for. To avoid the sense that it was all worthless, here is a list of ten reasons why meetings can fail for you to use as a checklist when planning your next meeting:

1.      No agenda = no purpose
2.      No advance communication = surprising behaviours/responses
3.      Not encouraging participation = no interaction
4.      No time management = cost to organisation – time is money
5.      Allowing conflict to get out of control = chaos
6.      Not reaching consensus = waste of time and company resources
7.      Allowing sub meetings = no focus or direction
8.      Not controlling difficult behaviour = everyone becoming difficult
9.      Not summarising actions = misunderstanding of next steps
10.  Not motivational = attendees leave feeling flat and despondent

This list is based on an article written by Nuggets of Learning and Development.

Sick and Tired

Take a peek around your office, who’s got bags under their eyes?  A recent poll revealed that lack of sleep is the biggest health concern for 42% of the population, with another 34% experiencing low-level general fatigue.

Our relationship to tiredness is paradoxical, a source of shame, indicating our inability to cope; but also a badge of honour, signifying the importance of our work, for some its become an ‘affordable’ status symbol.

In reality tiredness leads to irritability, either bad decision making or worse, procrastination, poor concentration and reduced creativity.  Fatigue also reduces our immunity leading very quickly to ill health.
Whilst short term absences have reduced in the past year as people look to preserve their jobs, more than a third of employers claim that absences for long-term sickness increased last year.  A recent survey of nearly 700 employers found that 36 per cent of those asked said long-term sickness, where an employee had been off for more than a month, had risen between 2007 and 2008.  Long-term sickness is believed to be the most damaging area of absence. It cost the economy £5.3bn in 2007, according to the CBI….

Team Building vs Team Development

Travel budgets slashed, bonuses unlikely, the prospect of redundancies.  Now is probably not the time to ask for cash to fund the annual team building day but it might be the precisely the right time for some team development.

The phrase team building has risen in prominence in recent years as employers realised the value of a happy workforce where, despite their differences, team members are able to get along.  For many, team building is simply about getting away from the office for a celebratory meal, drink or day out and there is some value in this.  It creates a social context and allows colleagues space to become friends.

In the same way that a builder differs from a developer in the property world, team development is similar but distinctly different.  Builders will turn up and build a wall, whereas a developer sees the potential for that wall to become a terrace of houses.  Team development is a process in which a team takes time to explore its potential – how it can become greater than it’s been before….

When teams and leaders collide

Why is it that when some companies and sports teams have a great leader and a brilliant team they still seem to under achieve?

I was recently talking to an executive from a business that has exceptional recruitment.  They are renowned for attracting and recruiting some of the brightest minds in their field.  Their leaders are highly skilled and many have graduated from the best business schools.
 
During our conversation it became apparent that matching great leaders to already successful teams doesn’t always lead to instant success, in fact all too often team performance dropped as a new, highly competent leader was appointed.  The issue here is one of alignment.  Leaders come in different flavours – visionary, strategic, entrepreneurial, consensual, pastoral, motivational, as well as those brought in to turn around a crisis, the re-engineering leader….

Is Team Building a Luxury?

An article recently published by Harvard Management Publishing looked at team building in economically uncertain times and concluded that “it’s in times like these that team building activities are most needed.”

Pat Olsen, in the Harvard Management Update, writes that: “Chances are, anyone who has worked for a corporation has suffered through at least one irrelevant or embarrassing team building exercise. But team building activities aren’t limited to trust falls and paint ball. Used wisely, they can improve morale, foster cohesiveness, increase motivation, and focus a team on a problem. The best ones also give employees insight about their organization.”

Read the Harvard Management Update article in full.

Does “team building” work?

A recent article in The Wall Street Journal* suggested that while team-building exercises may be fun (for some people), they really don’t do much to solve workplace issues.

For example, sales executive Paul Garvey claimed that the most insightful team-building exercise he ever participated in involved paintball, which in no way helped to resolve the relationship issues back at the office. Speaking of his former company, he said that colleagues would poach each other’s deals while their manager played favourites. Someone decided a paintball exercise would help. It didn’t, and merely reinforced the divisions and favouritism already present.

Another instance of completely inappropriate team building involved the team from a contractor on an Apollo space project. They were asked by their HR department to participate in a role-playing exercise where they had to return safely from the North Pole. Their day-to-day job involved helping astronauts return safely from space. What additional insights into teamwork did HR think this role play could teach them?…

What motivates your staff?

Corporate values could be a determining factor for staff as they choose to join, stay or leave your organisation.

Friday was Comic Relief Day and this year it seemed to bring relief in a number of ways.  The record total raised of £57m will undoubtedly help those in need in Africa and closer to home.  This year, perhaps more than in previous, years the opportunity to laugh and give seemed  also to bring some relief to those watching and giving.

Two examples stand out in my memory of generous giving.  One was the anonymous donor of an incredible £6m; the other the little girl who gave up a whole month’s pocket money.  I wonder if now that it’s no longer ‘cool’ to splash out on flat screen TVs and designer gear the public at large is discovering that a greater sense of satisfaction comes from giving rather than getting. 

If my hunch is correct, then what does this mean for employers?  …

Training your way out of the recession

The newspaper says: Britain’s employers are being urged to “grow their own” after researchers at Cranfield School of Management discovered that investing in training not only saves money but is more effective than shopping around for talent.

To read the full artcle on The Time Online website click here.